Finance, Accounting and Business Development

Comprehensive Financial and Accounting Support for Businesses

We provide comprehensive accounting, payroll and financial services for businesses – from day-to-day bookkeeping and settlements, through financial controlling and management reporting, to outsourced CFO services.

We combine efficient accounting support with financial and business expertise. This enables us to support both the day-to-day operations of a business and its growth, investments, financing and the delivery of more complex projects.

We have particular experience in supporting manufacturing and technology companies, businesses conducting research and development activities, organisations carrying out projects co-financed with public funds, and companies operating in regulated sectors.

Bookkeeping and Accounting

We provide comprehensive accounting services for businesses, taking into account both statutory obligations and the information needs of owners and management boards.

maintaining full books of account, accounting records and settlement records,
maintaining fixed asset and intangible asset registers,
accounting for inventory management and manufacturing operations,
project accounting,
month-end and year-end closing,
preparing financial statements,
preparing reports and data for management boards, owners, auditors and external institutions.

Our goal is not only to maintain accurate accounting records, but also to provide reliable and up-to-date data that supports effective business management.

Tax Compliance and Reporting

As part of our accounting services, we provide ongoing support in meeting the company’s tax and reporting obligations.

preparing VAT and CIT settlements,
preparing declarations and information required by the Polish National Revenue Administration,
preparing data and files required under JPK reporting,
handling accounting documents and processes related to KSeF,
preparing data for tax and accounting period closing,
reporting to GUS, ZUS, PFRON and other institutions,
accounting support during audits, financial statement reviews and inspections.

HR and Payroll

We take over the day-to-day HR and payroll administration of the business, ensuring efficient management of employee documentation and employment-related settlements.

maintaining employee records,
preparing documents related to employment, changes to employment terms and termination of employment,
payroll calculation,
ZUS settlements,
maintaining records of working time, leave and other absences,
settling civil-law contracts,
preparing HR and payroll reports and summaries.

Budgeting, Financial Controlling and Management Support

For businesses that expect more from their finance function than accurate bookkeeping, we offer extended financial controlling and management support. We help owners and management boards gain a better understanding of the company’s financial position and make decisions based on up-to-date data.

The scope of reporting is tailored each time to the business model and the specific needs of the company.

preparing budgets and financial forecasts,
analysing budget performance and variances,
analysing costs, margins and profitability,
analysing financial liquidity,
cash flow planning,
preparing management reports and KPI metrics,
preparing financial data to support decisions by owners and management.

Outsourced CFO Services

An external Chief Financial Officer / CFO is a solution for businesses that need professional financial management but do not want or need to create a full-time CFO position.

The service can be provided on an ongoing or project basis, depending on the organisation’s needs.

oversight of the company’s finances,
budgeting and forecasting,
liquidity and cash flow management,
management reporting and profitability analysis,
supporting management in investment and financial decisions,
organisation and development of financial and accounting processes,
preparing the business for audits, financing and discussions with banks or investors.

Projects Co-financed with Public Funds

Businesses carrying out grant-funded projects and other initiatives co-financed with public funds must ensure that their accounting is organised appropriately and that costs can be clearly allocated to the relevant project.

maintaining separate accounting records for projects,
organising the accounting classification of project costs,
verifying the eligibility of costs from an accounting perspective,
preparing financial summaries and accounting for project costs,
preparing data for reports and payment applications,
organising the project’s financial documentation,
providing accounting support during project audits and inspections.

Combining financial and accounting expertise with Encona’s experience in business financing allows us to provide consistent project support at different stages of implementation.

Accounting Support for R&D Activities

Research and development activities require an appropriate approach to identifying, allocating and recording costs. We support businesses in organising the accounting of R&D activities and preparing the data required for their proper settlement.

maintaining cost records for research and development activities,
identifying and organising costs by R&D project,
organising records of eligible costs,
organising and maintaining project-based working time records,
preparing accounting data for the calculation of the R&D tax relief,
reconciling accounting data with project documentation,
organising financial documentation for research and development activities.

The service is a natural extension of Encona’s support in identifying research and development activities and claiming the R&D tax relief.

Support for Businesses with CBR Status

We provide specialist financial and accounting support for businesses holding the status of a Research and Development Centre (CBR).

accounting support for businesses holding CBR status,
maintaining the required records,
separating research and development costs,
preparing financial data and reports,
accounting for research and development activities,
organising financial documentation,
preparing data required to meet reporting obligations associated with CBR status.

Combining accounting expertise with Encona’s experience in R&D activities ensures a consistent approach to recording and documenting the activities carried out.

Support for the Defence and Dual-Use Sector

Businesses operating in the defence, dual-use and other regulated sectors work in an environment that requires particular attention to processes, documentation, information security and organisational compliance. We provide accounting and financial services tailored to the specific requirements of such organisations.

bookkeeping and financial reporting,
project accounting,
accounting for manufacturing operations and inventory management,
budgeting, financial controlling and project cost analysis,
organisation of financial and accounting processes,
preparing data required by partners, auditors and financing institutions,
adapting financial processes to enhanced requirements related to security, documentation and compliance.

We can also work with businesses operating under specific licences, permits, certifications or quality systems.

Organisation and Improvement of Accounting Processes

Effective accounting depends not only on the right expertise, but also on properly designed processes and tools. We help businesses organise, digitise and streamline their financial and accounting processes.

analysing existing financial and accounting processes,
creating and updating accounting procedures,
organising and implementing electronic document workflows,
organising cost and payment approval processes,
streamlining month-end closing and reporting processes,
implementing new financial and accounting systems and supporting data migration,
supporting accounting system changes or finance department reorganisation,
automating repetitive processes and reports.

The goal is to reduce manual work, improve data quality and increase the transparency of financial processes.

Why Encona?

Accounting Integrated with Business

We view accounting not only as a reporting obligation, but also as a source of information essential for managing the business.

Experience in R&D Activities

For years, we have supported businesses conducting research and development activities. We understand the specific nature of technical, technological and development projects, as well as how they should be documented and accounted for.

Support at Different Stages of Business Growth

We can manage day-to-day accounting while also supporting the business with financial controlling, financing, investments, development projects and financial management.

One Partner – Multiple Areas of Expertise

Accounting, finance, R&D activities, co-financed projects and business development can all be managed within one consistent cooperation model.

Let’s Talk About Your Company’s Finances

We tailor the scope of cooperation each time to the scale of operations, the way the business is organised, and the needs of its owners and management.

We can take over the entire financial and accounting function or support the internal accounting and finance team in selected areas.